... well in honor of the "form follows function" rule, it's not so much "design" I wanted suggestions on, just functionality.
So far my work orders are a clipboard full of 8-1/2x11 paper from junk faxes & junk mail. I scribble notes on a sheet or 2 while talking to the client & if we get far enough to justify it, I run a copy of my ugly chicken-scratch notes. Usually I can read what I wrote, & often it will include contact numbers, approved colors,prices quoted & the deposit amount collected.(oops... "Deposit" there's a missed field already)
As noted on a recent thread "Growing Pains" I am well under way on a major shop remodel that is geared specifically to making the office/showroom capable of better fitting an additional employee. There was a 10' x 12' darkroom at the back of my 12' x 20' office. Now that I don't do much screen printing at all, I decided to frame up walls in front of the ugly metal siding & will have my electrician put in outlets & recessed lighting to match my existing office & then after the floor tiles, sheetrock & painting is done, I will remove the wall between the two & start rearranging furniture & vinyl racks etc.
My daughter in law is working here about 3 or 4 days a month, she uses a 4x8 table between my desk & the front door. I use that for weeding & other production too, but when I'm there alone I can stop production when a client arrives & use the same table for a sales counter. When she is there, I stay busy at my computer or desk most of the time, but when a client arrives, we both try to work at the same table. That is one of the things that will change with the additional office space, plus I want to put more samples up in the showroom area, & have better access to various sales tools (literature etc.) Also, although it will be a very open layout, I may find some form of partition where I will be able to hide-out & work un-interupted, while she learns to handle the walk-ins by herself. I designed this first draft of a work order that will help her to get the information needed when she begins to take on that role.
Here is new work order so far: (I'm sure it will get tweaked a time or 2)
I would suggest a "purchasing" list somewhere (on the back, mayhaps?) that helps you keep track of where you got your vendor materials. I see a list of colors, etc. but having a list where you know what you need to order and what is already ordered, received, on back-order, etc. can really help.
-------------------- Steve Burke Cascades Inc NS Canada
If at first you don't succeed, skydiving isn't for you Posts: 359 | From: NS Canada | Registered: Jan 2002
| IP: Logged |
Thanks to all replies. I like that signature line Bill. Maybe I can add a note about the any atached sketch being protected property too. The RUSH charge being right there in print looks good as well. I will dig up that old signcraft. Also thanks to Dave Sherby for faxing your forms.
Also check SignCraft Nov/Dec 1997 page 92. If you want us to send you the Corel file for this work order, just e-mail us. I like the fact that this form reminds you to ask all the right questions. Another plus is that 20% "Rush" fee. To be honest, we rarely use it, but it does help qualify the pushy, I gotta have it "right away" people to see how bad they REALLY need it!
-------------------- Jane Diaz Diaz Sign Art 628 W. Lincoln Ave. Pontiac, Il. 61764 815-844-7024 www.diazsignart.com Posts: 4102 | From: Pontiac, IL USA | Registered: Feb 1999
| IP: Logged |
I like yours, Doug, with the addition of the "Deposit Line" of course. Mine should show up below, if I do this right. Pretty similar to Jane's, but not as pretty. We actually have seven different ones, and each type is on a different color paper: one for trophies, one for plaques, one for vehicles, apparel, etc. We usually just use the back for any sketches. I put the notice about up front payment right on the work orders, as well as a 30" x 48" sign on the wall. I do also use Estimate for the sign-off when I do a quote. It has some neat features. John
Okay - I give up - how'd you do that picture, Jane?
-------------------- John Stagner Action Graphics Salem, MO email@example.com Posts: 98 | From: Salem, Missouri | Registered: Aug 2003
| IP: Logged |